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Tax & Wage Compliance

Guardian provides tax preparation services for client businesses and offers personal tax preparation as a value-added service. Our tax support services extend year round with planning and strategy, IRS response assistance, and general support for tax-related inquiries that arise through the normal course of business.

Tax Organization/Planning & Strategy 

  • Provide tax organizer kits ahead of tax preparation annually, if requested

  • Annual meeting (in person or virtual) to strategize for the upcoming tax year

  • Quarterly meetings (in person or virtual) to track progression through the year, analyzing available data for potential tax impact for the year

  • Adjust the strategy when needed to course-correct for changing analytics or client company projections

Business Tax Preparation (1065 1120 1120S) 

  • Trial Balance and other financial reports from our bookkeeping partner

  • Process information from year-end financial statements and other related documentation for tax return preparation

  • Communicate with the client on the progress throughout, answering any questions that arise and filling in any gaps in information

  • Electronically submit the return for review to the client, giving ample time for review and revisions prior to the filing deadline

  • On-time submittal of the final federal and applicable state tax returns via the electronic filing system used by IRS and state revenue agencies

  • Client copy of the final return(s) submitted in the preferred format (digital copy or printed copy)

  • Extension Filing - if additional time is required to gather information for a return or to process a return, an extension will be filed on the client’s behalf by the extension deadline

  • Document Archival - documents used in the preparation of taxes will be archived on our secure server for future use and reference

  • Client tax returns are digitally archived and accessible for 10 years

 

Personal Tax Preparation

  • Gather Profit & Loss, Balance Sheet, and other financials from our bookkeeping partner

  • Process information from year-end financial statements and other related documentation for tax return preparation

  • Communicate with the client on the progress throughout, answering any questions that arise and filling in any gaps in information

  • Electronically submit the return for review to the client, giving ample time for review and revisions prior to the filing deadline

  • On-time submittal of the final federal and applicable state tax returns via the electronic filing system used by IRS and state revenue agencies

  • Client copy of the final return(s) submitted in the preferred format (digital copy or printed copy)

  • Extension Filing - if additional time is required to gather information for a return or to process a return, an extension will be filed on the client’s behalf by the extension deadline

  • Document Archival - documents used in the preparation of taxes will be archived on our secure server for future use and reference

  • Client tax returns are digitally archived and accessible for 10 years

 

IRS, State Revenue Authority, Financial Institution, etc. Response Assistance

  • Respond on the client’s behalf to inquiries and correspondence

  • Provide support documentation regarding inquiries, when requested

  • Engage Representation for the client when a higher level of interaction is required

  • Maintain archival records of interactions & correspondence with entities on behalf of the client - mailed letters, mailed responses, email/fax exchanges, etc.

Sales Tax Compliance & Reporting 

State Sales & Use Tax is collected for retail sales, leases and rentals of most goods, and taxable services.  Guardian will collect the applicable sales reports to process sales & use taxes, calculate sales tax owed, and submit reports and payments on behalf of the client.

Collection of Sales Reports

  • Sales Reports generated via our bookkeeping partners

  • Sales Reports are transferred to GS for further processing & calculation of applicable sales tax per state assessment

  • Sales Tax Reports are generated & filed electronically with the appropriate state entity by the corresponding stated deadline

  • Sales Tax Assessments are paid electronically on the client’s behalf with client account information when Reports are generated

  • Sales Tax filing deadlines are dependent on state requirements and can be either monthly or quarterly

Payroll Service 

Busy operators of small businesses already have a lot on their plate managing day-to-day operations and working to grow their brand.  We support that effort by removing the burden of processing payroll for employees and by processing payroll tax payments, benefit payments, and bonuses on their behalf.  No matter the payroll cycle, we can seamlessly step in to oversee the entire production of payroll.

  • Reminders sent according to client payroll cycle for hourly and salaried employees

  • Receive hours report from client and any additional information that impacts that payroll cycle

  • Utilize Asana for task management through the cycle

  • Process payroll according to client specifications

  • Print payroll checks and process payroll direct deposits

  • Process payroll reports according to client cycle

  • Process payroll tax (941) payments on client’s behalf

  • Package client payroll checks and reports

  • Provide packaged payroll and reports to client (pick up, mail, or electronic)

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